Section 1. Statutory Authority
This Regulation is promulgated by the Commissioner of Insurance of the State of Mississippi to implement Sections 85-5-1, 85-5-19 and 83-19-79 through 83-19-97 of the Mississippi Code of 1972, as Amended, and is adopted pursuant to the authority granted to said Commissioner in Sections 83-19-91 and 83-19-97.
Section 2. Application of Regulation
(a) No domestic stock insurer which has any class of equity securities held of record by three hundred or more persons, or any director, officer, or employee of such insurer, or any other person, shall solicit, or per-mit the use of his name to solicit, by mail or otherwise, any proxy, consent, or authorization in respect of any such class of equity securities in contravention of this Regulation and Schedules A and B hereto annexed and hereby made a part of this Regulation, provided, however, that this Regulation shall not apply to any insurer if ninety-five percent or more of its equity securities is owned or controlled by a parent or an affiliated insurer and the remaining securities are held of record by less than 500 persons. A domestic stock insurer which files with the Securities and Exchange Commission with respect to any class of securities forms of proxies, consents, and authorizations complying with the requirements of the Securities Exchange Act of 1934, as amended, and the applicable regulations promulgated thereunder, shall be exempt from the provisions of this Regulation with respect to such class of securities.
(b) Unless
proxies, consents or authorizations in respect of any class of equity securities
of a domestic insurer subject to Section l(a) are solicited by or on behalf
of the management of such insurer from the holders of record of such securities
in accordance with this Regulation and the Schedules hereto prior
to any
annual or other meeting of such security holders, such insurer shall file
with the Commissioner and transmit to every security holder who is entitled
to vote in regard to any matter to be acted upon at the meeting and from
whom a proxy is not solicited a written information statement containing
the information specified in Schedule C hereto annexed.
Section 3. Definitions
The following definitions apply unless the context otherwise requires:
(a) Affiliate. An "affiliate" of, or a person affiliated with a specified person is a person that directly, or indirectly through one or more intermediaries, controls, or is controlled by, or is under common control with, the person specified.
(b) Associate.
The term "associate" used to indicate a relationship with any person, means
(1) any corporation or organization (other than the issuer or a majority
owned subsidiary of the issuer) of which such person is an officer or partner
or is, directly or indirectly, the beneficial owner of 10 percent or more
of any class of equity securities, (2) any trust or other estate in which
such person has substantial beneficial interest or as to which such person
serves as trustee or in a similar
fiduciary
capacity, and (3) any relative or spouse of such person, or any relative
of such spouse, who has the same home as such person or who is a director
or officer of the issuer or any of its parents or subsidiaries.
(c) Beneficial Owner. The term "beneficial owner" includes any person who, directly or indirectly, through any contract, arrangement, understanding, relationship, or otherwise has or shares:
(1) voting power including the power to vote, or the power t6 direct voting of, a security, or
(2) investment power which includes the power to dispose of, or to direct the disposition of, such security.
(d) Control. The term "control" (including the terms "controlling", "controlled by" and "under common control with") means the possession, direct or indirect, of the power to direct or cause the direction of the management and policies of a person, whether through the ownership of voting securities, by contract, or other wise.
(e) Issuer. The term "issuer" means the issuer of the securities in respect of which a proxy is solicited.
(f) Last fiscal year. The term "last fiscal year" of the issuer means the last fiscal year of the issuer ending prior to the date of the meeting for which proxies are to be solicited.
(g) Officer. The term "officer" means the president, secretary, treasurer, any vice president in charge of a principal business function (such as sales, administration or finance) and any other person who performs similar policy making functions for the insurer).
(h) Commissioner. The term "commissioner" means the Commissioner of Insurance of the State of Mississippi.
(i) Parent. A "parent" of a specified person is an affiliate controlling such person directly, or indirectly through one or more intermediaries.
(j) Person. The term "person" means an individual, a corporation, a partnership, an association, a joint stock company, a trust, any unincorporated organization, or a government or political subdivision thereof. As used in this subparagraph, the term "trust" shall include only a trust where the interest or interests of the beneficiary or beneficiaries are evidenced by a security.
(k) Proxy statement. The term "proxy statement" means the statement required by Section 5, whether or not contained in a single document.
(1) Solicitation. (1) The terms "solicit" and "solicitation" include:
(i) any request for a proxy whether or not accompanied by or included in a form of proxy:
(ii) any request to execute or not to execute, or to revoke, a proxy; or
(iii) the furnishing of a form of proxy or other communication to security holders under circumstances reasonably calculated to result in the procurement, withholding or revocation of a proxy.
(2) The terms do not apply, however, to the furnishing of a form of proxy to a security holder upon the unsolicited request of such security holder, the performance by the issuer of acts required by Section 9, or the performance by any person of ministerial acts on behalf of a person soliciting a proxy.
Section 4. Solicitations To Which Regulation Applies
Section 11 of this Regulation shall apply to every solicitation that is subject to Section 2. Sections 3 through 10 and Section 12 of this Regulation shall apply to every solicitation that is subject to Section 2 except the following:
(a) Any solicitation made otherwise than on behalf of the issuer where the total number of persons solicited is not more than ten.
(b) Any solicitation by a person in respect of securities carried in his name or in the name of his nominee (otherwise than as voting trustee) or held in his custody, if such person:
(1) receives no commission or remuneration for such solicitation, directly or indirectly, other than reimbursement of reasonable expenses;
(2) furnishes promptly to the person solicited a copy of all soliciting material with respect to the same subject matter or meeting received from all persons who shall furnish copies thereof for such purpose and who shall, if requested, defray the reasonable expenses to be incurred in forwarding such material; and
(3) in addition, does no more than impartially instruct the person solicited to forward a proxy to the person, if any, to whom the person solicited desires to give a proxy, or impartially request from the person solicited instructions as to the authority to be conferred by the proxy and state that a proxy will be given if no instructions are received by a certain date.
(c) Any solicitation by a person in respect of securities of which it is the beneficial owner.
(d) Any solicitation through the medium of a newspaper advertisement which informs security holders of a source from which they may obtain copies of a proxy statement, form of proxy and any other soliciting material and does no more than (1) name the issuer, (2) state the reason for the advertisement, and (3) identify the proposal or proposals to be acted upon by security holders.
(e) Any solicitation which the Commissioner finds for good cause should be exempt from this Regulation or any part thereof.
Section 5. Information To Be Furnished Security Holders
(a) No solicitation subject to this Regulation shall be made unless each person solicited is concurrently furnished or has previously been furnished with a written proxy statement containing the information specified in Schedule A.
(b) If the solicitation is made on behalf of the issuer and relates to an annual meeting of security holders at which directors are to be elected, each proxy statement furnished pursuant to paragraph (a) shall be accompanied or preceded by an annual report to security holders as follows:
(1) The report shall contain, in comparative columnar form, such financial statements for the last two fiscal years, prepared on a consistent basis, as will in the opinion of the management adequately reflect the financial position of the issuer at the end of each such year and the results of its operations for each such year. Consolidated financial statements of the issuer and its subsidiaries shall be included in the report if they are necessary to reflect the financial position and results of operations of the issuer and its subsidiaries, but in such case the individual statements of the issuer may be omitted. The Commissioner may, upon the request of the issuer, permit the omission of financial statements for the earlier of such two fiscal years upon a showing of good cause therefor.
(2) The financial statements for the last two fiscal years required by Subparagraph (b) (1) shall be prepared in a manner acceptable to the Commissioner.
(3) The report shall include, in comparative columnar form, a summary of issuer's operations, or the operations of the issuer and its subsidiaries consolidated, or both as appropriate, for each of the last five fiscal years of the issuer (or the life of the issuer and its predecessors, if less).
Note: Subparagraph 7 permits the information required by this subparagraph to be set forth in any form deemed suitable by management.
(4) The report shall contain a brief description of the business or businesses done by the issuer and its subsidiaries during the most recent fiscal year which will, in the opinion of management, indicate the general nature and scope of the business of the issuer and its subsidiaries.
(5) The report shall identify each of the issuer's directors and officers and shall indicate the principal occupation or employment of each such person and the name and principal business of any organization by which such person is so employed.
(6) The report shall identify the principal market in which securities of any class entitled to vote at the meeting are traded, stating the range of bid and asked quotations for each quarterly period during the issuer's two most recent fiscal years, and shall set forth each dividend paid during such two year period.
(7) Subject to the foregoing requirements, the report may be in any form deemed suitable by management and the information required by subparagraphs (b) (3) through (b) (6) may be presented in an appendix or other separate section of the report, provided that the attention of security holders is called to such presentation.
(8) This paragraph (b) shall not apply, however, to solicitations made on behalf of the management before the financial statements are available if solicitation is being made at the time in opposition to the management and if the management's proxy statement includes an undertaking in bold face type to furnish such annual report to all persons being solicited, at least 20 days before the date of the meeting.
(c) Three copies of the report sent to security holders pursuant to this Section shall be mailed to the Commissioner solely for his information, not later than the date on which such report was first sent or given to security holders or the date on which preliminary copies of solicitation material are filed pursuant to Section 8, whichever date is later.
(d) If
the issuer knows that securities of any class entitled to vote at a meeting
with respect to which the issuer intends to solicit proxies, consents or
authorizations are held of record by a broker, dealer, bank or voting trustee,
or their nominees, the issuer shall require of such record holder at least
ten days prior to the record date for the meeting of security holders whether
other persons are the beneficial owners of such securities and, if so,
the number of copies of the proxy and other soliciting material and, in
the case of an annual meeting at which directors are to be elected, the
number of copies of the annual report to security holders, necessary to
supply such material to beneficial owners. The issuer shall supply such
record holder in a timely manner with additional copies in such quantities,
assembled in such form and at such place, as the record holder may reasonably
request in order to address and send one copy of each to each beneficial
owner of securities so held and shall, upon the request of such record
holder, pay its reasonable expenses for mailing such material to security
holders to whom the
material
is sent.
Section 6. Requirements As To Proxy
(a) The form of proxy (1) shall indicate in bold face type whether or not the proxy is solicited on behalf of the issuers board of directors, and, if pot, by whom it is solicited, (2) shall provide a specifically designated blank space for dating the proxy and (3) shall identify clearly and impartially each matter or group of related matters intended to be acted upon, whether proposed by the issuer or by security holders. No reference need to be made to proposals as to which discretionary authority is conferred pursuant to paragraph (c).
(b) (1) Means shall be provided in the form of proxy whereby the person solicited is afforded an opportunity to specify by ballot a choice between approval or disapproval of, or abstention with respect to, each matter or group of related matters referred to therein as intended to be acted upon, other than elections to office. A proxy may confer discretionary authority with respect to matters as to which a choice is not so specified provided the form of proxy states in bold face how it is intended to vote the shares represented by the proxy in each such case.
(2) A form of proxy which provides for the election of directors and for action on other specified matters shall be prepared so as clearly to provide, by a box or otherwise, means by which the security holder may withhold authority to vote for any nominee for election as a director. Any such form of proxy which is executed by the security holder in such manner as not to withhold authority to vote for the election of all nominees shall be deemed to grant such authority for all nominees for which a vote is not withheld, provided the form of proxy so states in bold face type.
(c) A proxy may confer discretionary authority to-vote with respect to any of the following matters:
(1) Matters which the persons making the solicitation do not know, a reasonable time before the solicitation, are to be presented at the meeting, if a specific statement to that effect is made in the proxy statement or form of proxy;
(2) Approval of the minutes of the prior meeting if such approval does not amount to ratification of the action taken at that meeting;
(3) The election of any person to any office for which a bona fide nominee is named in the proxy statement and such nominee is unable to serve or for good cause will not serve.
(4) Any proposal omitted from the proxy statement and form of proxy pursuant to Sections 10 or 11.
(5) Matters incident to the conduct of the meeting.
(d) No proxy shall confer authority (1) to vote for the election of any person to any office for which a bona fide nominee is not named in the proxy statement, or (2) to vote at any annual meeting, other than the next ann-ual meeting (or any adjournment thereof), to be held after the date on which the proxy statement and form of proxy are first sent or given to security holders. A person shall not-be deemed to be a bona fide nominee and he shall not be named as such unless he has consented to being named in the proxy statement and to serve if elected.
(e) The proxy statement or form of proxy shall provide, subject to reasonable specified conditions, that the securities represented by the proxy will be voted and that where the person solicited specifies by means of a ballot provided pursuant to paragraph (b) a choice with respect to any matter to be acted upon, the securities will be voted in accordance with the specifications so made.
Section 7. Presentation of Information in Proxy Statement
(a) The information included in the proxy statement shall be clearly presented and the statements made shall be divided into groups according to subject matter and the various groups of statements shall be preceded by appropriate headings.
(b) All proxy statements shall disclose, under an appropriate caption, the date by which proposals of security holders intended to be presented at the next annual meeting must be received by the issuer for inclusion in the issuer's proxy statement and form of proxy relating to that meeting, such date to be calculated in accordance with the provisions of Section 10 (a). If the date of the next annual meeting is subsequently advanced by more than 30 calendar days or delayed by more than 90 calendar days from the date of the annual meeting to which the proxy statement relates, the issuer shall, in a timely manner, inform security holders of such change, and the date by which proposals of security holders must be received, by any means reasonably calculated to so inform them.
Section 8. Material Required To Be Filed
(a) Three preliminary copies of the proxy statement and form of proxy and any other soliciting material to be furnished to security holders concurrently therewith (or the information statement pursuant to Schedule C) shall be filed with the !Commissioner at least 10 days prior to the date definitive copies of such material are first sent or given to security holders, or such shorter period prior to that date as the Commissioner may authorize upon a showing of good cause therefor.
(b) Three preliminary copies of any additional soliciting material relating to the same meeting or subject matter to be furnished to security holders subsequent to the proxy statement shall be filed with the Commissioner at least five days (exclusive of Saturdays, Sundays and holidays prior to the date copies of such material are first sent or given to security holders, or such shorter period prior to such date as the Commissioner may authorize upon a showing of good cause therefor.
(c) Three definitive copies of the proxy statement, form of proxy and all other soliciting material (or the information statement) in the form in which such material is furnished to security holders, shall be filed with, or mailed for filing to, the Commissioner no later than the date such material is first sent or given to any security holder.
(d) Copies of replies to inquiries from security holders requesting further information and copies of communications which do no more than request that forms of proxy therefore solicited be signed and returned need not be filed pursuant to this Section.
(e) Notwithstanding the provisions of paragraphs (a) and (b) of this Section and of paragraph (e) of Section 13, copies of soliciting material in the form of speeches, press, releases and radio or television scripts may, but need not, be filed with the Commissioner prior to use or publication. Three definitive copies, however, shall be filed with or mailed for filing to the Commissioner as required by paragraph (c) not later than the date such material is used or published. The provisions of paragraph (a) and (b) of this Section and of paragraph (e) of Section 13 shall apply, however, to any reprints or reproductions of all or any part of such material.
(f) Where any proxy statement, form of proxy or other material filed pursuant to this Regulation is amended or revised, one of the copies of such amended or revised material filed pursuant to this Regulation shall be marked to indicate clearly and precisely the changes effected therein.
Section 9. Mailing Communications For Security Holders
If the management of the issuer has made or intends to make any solicitation subject to this Regulation, the issuer shall perform such of the following acts as may be duly requested in writing with respect to the same subject matter or meeting by any security holder who is, or security holders who are, entitled to vote at least one percent of the votes entitled to be voted on such matter and who shall defray the reasonable expenses to be incurred by the issuer in the performance of the act or acts requested.
(a) The issuer shall mail or otherwise furnish to such security holder, as promptly as practicable after the receipt of such request:
A statement of the approximate number of record owners and, to the extent known to the issuer, the approximate number of beneficial owners of any class of securities, any of whom have been or are to be solicited on behalf of the management, or any group of whom the security holder shall designate:
(2) An estimate of the cost of mailing a specified proxy statement, form of proxy or other communication to such owners.
(b) (1) Copies of any proxy statement, form of proxy or other communication furnished by the security holder shall be mailed by the issuer to such of the security owners specified in subparagraph (a)(1) as the security holder shall designate.
(2) Such material furnished by the security holder shall be mailed with reasonable promptness after receipt of the material to be mailed, envelopes or other containers therefor, and postage or payment for postage. The issuer need not, however, mail any such material prior to the first day on which solicitation is made on behalf of the issuer.
(3) The issuer shall not be responsible for such proxy statement, form of proxy or other communication.
(c) In lieu of performing the acts specified above, the issuer may, at its option, furnish promptly to such security holder a reasonably current list of the names and addresses of such of the record owners and, to the extent known to the issuer, the beneficial owners as the security holder shall designate and a schedule of the handling and mailing costs if such schedule has been supplied to the issuer.
Section 10. Proposals of Security Holders
(a) If any holder or holders of the securities of an issuer (hereafter referred to as the "proponent") notifies the issuer in writing not less than 90 days before the issuer's annual meeting of his intention to present a lawful proposal for action at a forthcoming meeting of the issuer's security holders and at the time of such notice the proponent is entitled to vote at least one percent of the votes entitled to be voted on such proposal, the issuer shall set forth the proposal in its proxy statement and identify it in its form of proxy and provide for the specification of approval or disapproval of such proposal. The proxy statement shall also include the name and address of the proponent.
(b) If the issuer opposes any proposal received from a proponent, it shall also, at the request of the proponent, include in its proxy statement a statement of the proponent of not more than 500 words in support of the proposal.
(c) The issuer-may omit proposal and any statement in support thereof from its proxy statement and form of proxy under any of the following circumstances:
(1) The proponent has submitted-more than one proposal in connection with a particular meeting.
(2) The proposal is-more than 500 words in length.
(3) The proposal or the supporting statement is contrary to any Section of this Regulation or the schedules hereto, including Section 11, which prohibits false or misleading statements in proxy soliciting materials.
(4) The proposal relates to the enforcement of a personal claim or the redress of a personal grievance against the issuer, its management, or any other person.
(5) The proposal deals with a matter not significantly related to the issuer's business; a matter beyond the issuer's power to effectuate; a matter relation to the conduct of the ordinary business operations of the issuer; or an election to office.
(6) The proposal is counter to a proposal to be submitted by the issuer at the meeting; the proposal has been rendered moot; or the proposal relates to specific amounts of cash or stock dividends.
(7) The proposal is substantially duplicative of a proposal previously submitted to the issuer by another proponent, which proposal will be included in the management's proxy material for the meeting.
(8) Substantially the same proposal has previously been submitted to security holders in the issuer's proxy statement and form of proxy relating to any annual or special meeting of security holders held within the preceding five calendar years, and received less than five percent of the total number of votes cast in respect thereof at the time of its most recent submission,
(d) If the issuer intends to omit any proposal from its proxy statement and/or forms of proxy, it shall notify the proponent in writing of its intention at least ten days before the issuer's preliminary proxy material is filed pursuant to Section 8 (a).
Section 11. False or Misleading Statements
No proxy statement, form of proxy, notice of meeting, information statement, or other communication, written or oral, subject to this Regulation shall contain any statement which, at the time and in the light of the circumstances under which it is made, is false or misleading with respect to any material fact, or which omits to state any material fact necessary in order to make the statements therein not false or misleading or necessary to correct any statement in any earlier communication with respect to the same meeting or subject matter which has become false or misleading.
Section 12. Prohibition of Certain Solicitations
No person making a solicitation which is subject to this Regulation shall solicit any undated or postdated proxy or any proxy which provides that it shall be deemed to be dated as of any date subsequent to the date on which it is signed by the security holder.
Section 13. Special Provisions Applicable To Election Contests
(a) Solicitations to Which This Section Applies. This Section applies to any solicitation subject to this Regulation by any person or group for the purpose of opposing a solicitation subject to this Regulation by any other person or group with respect to the election or removal of directors at any annual or special meeting of security holders.
(b) Participant or Participant in a Solicitation.
(1) For purposes of this Section the terms "participant" and "participant in a solicitation" include: (i) the issuer; (ii) any director of the issuer, and any nominee for whose election as a director proxies are solicited; (iii) any other person, acting alone or with one or more other 'persons, committees or groups, in organizing, directing or financing the solicitation.
(2) For the purpose of this Section the terms "participant" and "participant in a solicitation" do not include: (i) a bank, broker or dealer who, in the ordinary course of business, lends money or executes orders for the purchase or sale of securities and who is not otherwise a participant; (ii) any person or organization retained or employed by a participant to solicit security holders or any person who merely transmits proxy soliciting material or performs ministerial or clerical duties: (iii) any person employed in the capacity of attorney, accountant, or advertising, public relations or financial adviser, and whose activities are limited to the performance of his duties in the course of such employment; (iv) any person regularly employed as an officer or employee of the issuer or any of its subsidiaries or affiliates who is not otherwise a participant; or (v) any officer or director of, or any person regularly employed by any other participant, if such officer, director or employee is not otherwise a participant,
(c) Filing of Information Required by Schedule B.
(1) No solicitation subject to this Section shall be made by any person other than the issuer unless at least five business days prior thereto, or such shorter period as the Commissioner may authorize upon a showing of good cause therefor, there has been filed with the Commissioner by or on behalf of each participant in such solicitation, a statement in duplicate containing the information specified by Schedule B and a copy of any material proposed to be distributed to security holders in furtherance of such solicitation.
(2) Within seven business days after a solicitation subject to this Section is made by the issuer, or such longer period" as the Commissioner may authorize upon a showing of good cause therefor, there shall be filed with the Commissioner by or on behalf of each participant in such solicitation other than the issuer, a statement in duplicate containing the information specified by Schedule B.
(3) If any solicitation on behalf of the issuer or any other person has been made, or if proxy material is ready for distribution, prior to a solicitation subject to this Section in opposition thereto, a statement in duplicate containing the information specified in Schedule B shall be filed with the Commissioner by or on behalf of each participant in such prior solicitation, other than the issuer, as soon as reasonably practicable after the commencement of the solicitation in opposition thereto.
(4) If, subsequent to the filing of the statements required by paragraphs (a), (b), and (c) of this Section additional persons become participants in a solicitation subject to this Section, there shall be filed with the Commissioner by or on behalf of each such person, a statement in duplicate containing the information specified by Schedule B, within three business days after such person becomes a participant, or such longer period as the Commissioner may authorize upon a showing of good cause therefor.
(5) If any material change occurs in the facts reported in any statement filed by or on behalf of any participant, an appropriate amendment to such statement shall be filed promptly with the Commissioner.
(6) Each statement and amendment thereto filed pursuant to this paragraph shall be part of the public files of the Commissioner.
(d) Solicitations Prior to Furnishing Required Written Proxy Statement.
Notwithstanding the provisions of Section 5(a), a solicitation subject to this Section may be made prior to furnishing security holders a written proxy statement containing the information specified in Schedule A with respect to such solicitation, provided that:
(1) The statements required by paragraph (c) are filed by or on behalf of each participant in such solicitation.
(2) No form of proxy is furnished to security holders prior to the time the written proxy statement required by Section 5(a) is furnished to such persons: provided, however, that this paragraph (b) shall not apply where a proxy statement then meeting the requirements of Schedule A has been furnished to security holders.
(3) At least the information specified in subparagraph (2) and (3) of the statements required by paragraph (c) to be filed by each participant, or an appropriate summary thereof, are included in each communication sent or given to security holders in connection with the solicitation.
(4) A written proxy statement containing the information specified in Schedule A with respect to a solicitation is sent or given security holders at the earliest practicable date.
(e) Solicitations Prior to Furnishing Required Written Proxy Statement -- Filing Requirements.
Three copies
of any soliciting material proposed to be sent or given to security holders
prior to the furnishing of the written proxy statement required by Section
5(a) shall be filed with the
commissioner
in preliminary form at least seven business days prior to the date definitive
copies of such material are first sent or given to such persons, or such
shorter period as the
Commissioner
may authorize upon a showing of good cause therefor.
(f) Notwithstanding the provisions of Section 5(b), two copies of any portion of the annual report referred to in Section 5(b) which comments upon or refers to any solicitation subject to this Section, or to any participant in any such solicitation, other than the solicitation by the management, shall be filed with the Commissioner as proxy material subject to this Regulation. Such portion of the report shall be filed with the Commissioner in preliminary form, at least seven business days prior to the date copies of the report are first sent or given to security holders.
Section 14. Solicitations and Materials Complying With NAIC Model Regulation and Schedules
Notwithstanding the foregoing Sections, the Commissioner may permit the solicitation of proxies, consents, or authorizations, provided that the manner of solicitation and the form of proxy, proxy statement and other documents used in such solicitation comply with the National Association of Insurance Commissioner's Model Regulation' and the Schedules thereto.
Section 15. Severability
If any provision of any Section of the Regulation or the application thereof to any insurer or circumstances is held invalid, such invalidity shall not effect any other provision of that section or application of the Regulation which can be given effect without the invalid provision or application and to this end the provisions of this Regulation are declared to be severable.
Section 16.
This Regulation shall be in full force and in effect on and after ______________, 1981.
PROMULGATED AND ADOPTED, This the _____ day of ______________, 1981.
GEORGE
DALE
COMMISSIONER
OF INSURANCE
Item 1. Revocability of Proxy
State whether or not the person giving the proxy has the power to revoke it. If the right of revocation before the proxy is exercised is limited or is subject to compliance with any formal procedure, briefly describe such limitation or procedure.
Item 2. Dissenters' Rights of Appraisal
Outline briefly any rights of appraisal or similar rights of dissenters with respect to any matter to be acted upon and indicate any statutory procedure required to be followed by dissenting security holders in order to perfect such rights. Where such rights may be exercised only within a limited time after the date of adoption of a proposal, the filing of a charter amendment or other similar act, state whether the person solicited will be notified of such date.
Item 3. Persons Making the Solicitation
(a) Solicitations Not Subject to Section 13
(4) State the total amount estimated to be spent and the total expenditures to date for or in connection with the solicitation of security holders.
(4) Each associate of the foregoing persons.
(b) Solicitations Subject to Section 13.
If action is to be taken with respect to election of directors, furnish the following information, in tabular form to the extent practicable with respect to each person nominated for election as a director and each person whose term of office will continue after the meeting. Howevert if the solicitation is made on behalf of persons other than the issuer, the information required need be furnished only as to nominees of the persons making the solicitation.
(a) Identification of directors and officers. List the names and ages of all directors and officers of the issuer, and all persons nominated or chosen to become directors or officers; indicate all positions and offices with the issuer held by each such person; state his term of office as director and/or officer and any period(s) during which he has served as such; briefly describe any arrangement or understanding between him and any other person or persons (naming such person(s)) pursuant to which he was or is to be selected as a director, officer, or nominee.
The information regarding officers need not be furnished in proxy or information statements provided that such information is furnished in a separate item in the issuer's annual report to stockholders.
(b) Family relationships. State the nature of any family relationship not more remote than first cousin between any director, officer, or person nominated or chosen by the issuer to become a director or officer and also any such family relationship between any such person and any officer or director of any of the issuer's parents, subsidiaries or other affiliates.
(c) Business experience. State the principal occupations and employment during the past five years of each director and each person nominated or chosen to become a director or officer and the name and principal business of any corporation or other organization in which such occupations and employment were carried on.
(d) Directorships. Indicate other directorships held by each director or person nominated or chosen to become a director.
(e) Involvement in certain legal proceedings. Describe any legal proceedings which have occurred during the past five years or which are pending which are material to an evaluation of the ability or integrity of any director, or person nominated to become a director or officer of the issuer.
(f) Describe any of the following relationships which exist:
(1) If the nominee or director is, or has within the last two full fiscal years been, an officer, director or employee of, or owns, or has within the last two full fiscal years owned, directly or indirectly, in excess of a 1 percent equity interest in any firm, corporation or other business or professional entity:
(i) which has made payments to the issuer or its subsidiaries during the issuer's last full fiscal year or which proposes to make payments to the issuer or its subsidiaries during the current fiscal year in excess of 1 percent of the issuer's consolidated gross revenues for its last full fiscal year;
(ii) to which the issuer or its subsidiaries were indebted at any time during the issuer's last fiscal year in an aggregate amount in excess of I percent of the issuer's total consolidated assets at the end of such fiscal year;
(iii) to which the issuer or its subsidiaries have made payments during such entity's last fiscal year or to which the issuer or its subsidiaries propose to make payments during such entity's current fiscal year in excess of 1 percent of such entity's consolidated gross revenues for its last full fiscal year;
(iv) in order to determine whether payments made or proposed to be made exceed 1 percent of the consolidated gross revenues of any entity other than the issuer for such entity's last full fiscal year, it is appropriate to rely on information provided by the nominee or director;
(v) in calculating payments for property and services, the following may be excluded: (A) payments where the rates or charges involved in the transaction are determined by competitive bids, or the transaction involves the rending of services as a public utility at rates or charges fixed in conformity with law or governmental authority; (B) payments which arise solely from the ownership of securities of the issuer and no extra or special benefit not shared on a pro rata basis by all holders of the class of securities is received;
(vi) In calculating indebtedness for purposes of subparagraph (ii) above, debt securities which have been publicly offered, admitted to trading on a national securities exchange, or quoted on the auto mated quotation system of a registered securities association may be excluded.
(2) The nominee or director is a member or employee of, or is associated with, a law firm which the issuer has retained in the last two full fiscal years or proposes to retain in the current fiscal year where fees paid or anticipated to be paid by the issuer are material to either the law firm, the issuer, or both.
(3) The nominee or director is a director, partner, officer or employee of any investment banking firm which has performed services for the issuer other than as a participating underwriter in a syndicate in the last two full fiscal years or which the issuer proposes to have perform services in the current year; or
(4) The nominee or director is a control person of the issuer (other than solely as a director of the issuer),
(g) (1) State whether or not the issuer has standing audit, nominating, and compensation committees of the Board of Directors, or committees performing similar functions. If the issuer has such committees, however designated, identify each committee member, state the number of committee meetings held by each such committee during the last fiscal year and describe briefly the functions performed by such committees.
(2) If the issuer has a nominating or similar committee, state whether the committee will consider norminees recommended by shareholders and, if so, describe the procedures to be followed by shareholders in submitting such recommendations.
(h) State the total number of meetings of the board of directors (including regularly scheduled and special meetings) which were held during the last full fiscal year. Name each incumbent director who during the last full fiscal year attended fewer than 75 percent of the aggregate of (1) the total number of meetings of the board of directors (held during the period for which he has been a director) and (2) the total number of meetings held by all committees of the board on which he ser-ved (during the periods that he served).
(i) If a director has resigned or declined to stand for re-election to the board of directors since the date of the last annual meeting of shareholders because of a disagreement with the issuer on any matter relating to the issuer's operations, policies or practices and if the director has furnished the issuer with a letter describing such disagreement and requesting that the matter be disclosed, the issuer shall state the date of resignation or declination to stand for re-election and summarize the director's description of the disagreement.
If the issuer believes that the description provided by the director is incorrect or incomplete, it may include a brief statement presenting its views of the disagreement.
(j) With respect to those classes of voting stock which participated in the election of directors at the most recent meeting at which directors were elected.
(1) State the percentage of shares present at the meeting and voting or withholding authority to vote in the election of directors; and (2) disclose in tabular format, the percentage of total shares cast for and withheld from the vote for or, where applicable, cast against, each nominee, which respectively, were voted for and withheld from the vote for, or voted against, such nominee. When groups of classes or series of classes vote together in the election of a director or directors, they shall be treated as a single class for the purpose of the preceding sentence.
Instructions. (1) Calculate the percentage of shares present at the meeting and voting or withholding authority to vote in the election of directors, referred to in paragraph j(l), by dividing the total shares cast for and withheld from the vote for or, where applicable, voted against, the director in respect of whom the highest aggregate number of shares was cast by the total number of shares outstanding which were eligible to vote as of the record date for the meeting.
(2) No information need be given in response to item 6(j) unless, with respect to any class of voting stock (or group of classes which voted together), 5% or more of the total shares cast for and withheld from the vote for or, where applicable, cast against any nominee were withheld from the vote for or cast against such nominee.
(3) If an issuer elects less than the entire board of directors annually, disclosure is required as to all directors if 5% or more of the total shares cast for and withheld from, the vote for, or, where applicable, cast against any incumbent director were withheld from, or cast against the vote for such director at the meeting at which he was most recently elected.
(4) No information need be given in response to item 6(j) if the issuer has previously furnished to its security holders a report of the results of the most recent meeting of security holders at which directors were elected which includes: (1) a description of each matter voted upon at the meeting and a statement of the percentage of the shares voting which were voted for and against each such matter; and (2) the information which would be called for by this item 6(j). If an issuer has previously furnished such results to its security holders, this fact should be set forth in a letter accompanying the filing of preliminary proxy materials with the Commissioner.
Item 7. Remuneration of Directors and Officers
Furnish the following information if action is to be taken with regard to (i) the election of directors, (ii) any bonus, profit sharing or other remuneration plan, contract, or arrangement in which any director, nominee for election as a director, or officer of the issuer will participate, (iii) any pension or retirement plan in which any such person will participate or (iv) the granting or extension to any such person of any options, warrants or rights to purchase any securities, other than warrants or rights issued to security holders as such, on a pro rata basis. If the solicitation is made on behalf of persons other than the issuer, the information required need be furnished only as to nominees of the persons making the solicitation and associates of such nominees.
(a) Current remuneration. Furnish the information required in the table below, in substantially the tabular form specified, concerning all remuneration of the following persons and groups for services in all capacities to the issuer and its subsidiaries during the issuer's last fiscal year, or, in specified instances, certain prior fiscal years:
(2) All officers and directors. All officers and directors of the issuer as a group, stating the number of persons in the group without naming them.
(A)
(B)
(c)
(D)
Name of individual Capacities in
Cash and cash Aggregate of
of number of which served
equivalent contingent
persons in group
forms of forms
of
remuneration remuneration
(C1)
(C2)
Salaries, fees, Securities or property,
directors' fees, insurance benefits or
commissions and reimbursement, personal benefits
bonuses.
(4) Information to be Included. Columns C-1, C-2, and D of the table should contain with respect to each person or group of persons specified in subparagraphs (a)(1) and (a)(2) of this Item 7 a dollar amount which reflects the total of all items of remuneration described in the heading to that column including, but not necessarily limited to, those items set forth in the subparagraphs of that column.
COLUMN C COLUMN D
Include
all cash and cash equivalent forms of
Include all contingent forms of remuneration the
remuneration
received druing the fiscal year
distribution, vesting and measurement of which is
and all
such amounts accrued during the fiscal
subject to future events. Report only amounts
year which,
with reasonable certainty, will be
relating to the latest fiscal year, not amounts
distributed
or vested in the future.
accrued in previous periods.
COLUMN C-1
COLUMN C-2
1. Amount expenses for financial reporting
Salaries,
Bonuses, Securities, Property,
purposes representing nonvested contributions
Fees and
Commissions Insurance Benefits or
payments, or accruals under any pension or
reimbursement, Personal
retirement plan annuities, employment contracts,
Benefits (Pre-requisites)
deferred compensation plans including IRS
1.
All cash remunera- 1. Spread between the
qualified plans, unless the amount for the
tion distributed
or acquisition price, if any,
individual cannot be separated in which case a
accrued
in the form of and fair market price of
footnote is required indicating the percentage
salaries,
commissions, securities or property
which contributions to the plan bear to partici-
bonsues
and fees for acquired under any contract,
pants total remuneration.
services
rendered. plan or arrangement.
2.
Compensation earned 2. Cost of any life insur-
2. The amount expensed for financial reporting
for services
performed ance premiums, health insur- purpose
under any incentive compensation plans
in the
latest fiscal ance premiums and medical
(long-term income plans), such as stock appre-
year even
if it is reimbursement plans.
Prem- ciation rights, stock options, performance share
deferred
for future iums for nondiscriminatory
plans, where payout is based on objective stand-
payment.
plans generally available ards or stock value.
to all salaried employees
are excluded.
3.
Payments received 3. Personal benefits
a. In subsequent years, if the corporation
in the
latest fiscal (prerequisites) not directly
credits compensation expense for financial
year but
earned in related to job performance,
reporting purposes as a result of a decline in
prior
years which were excluding benefits provided
the value of contingent compensation, Column D
deferred
until the on a non-discriminatory
may be reduced by a corresponding amount. A
latest
year, if such basis, valued on the basis
footnote explaining such action should be
amounts
in an earlier of cost to the issuer of
included.
proxy
statement or providing such benefits.
annual
report to
stockholders.
a. If unreasonable effort 3. The amount
expensed for financial reporting
or expense is required to purposes for any
nonvested contribution payment
determine the amounts of or accrual
to stock purchase plans, profit
personal benefits, they sharing,
and thrift plans whether or not they
may be omitted if their are qualified
under the Internal Revenue Code.
aggregate value does not
exceed $10,000 for each
officer.
b. If the amount of person-
al benefits exceeds 10% of
the amount of total remun-
eration or $25,000, which-
ever is less, the amount
and a brief description of
the benefits must be dis-
closed in a footnote.
4. Vested company contri-
butions to thrift, profit
sharing, pension, stock
purchases and similar plans.
(5) Transactions with third parties. Item 7(a), among other things, includes transactions between the issuer and a third party when the primary purpose of the transaction is to furnish remuneration to the persons specified in Item 7(a). Other transactions between the issuer and third parties in which persons specified in Item 7(a) have an interest, or may realize a benefit, generally are addressed by other disclosure requirements concerning the interest of management and others in certain transactions. Item 7(a) does not require disclosure of remuneration paid to a partnership in which any officer or director was a partner; any such transactions should be disclosed pursuant to these other disclosure requirements, and not as a note to the remuneration table presented pursuant to Item 7(a).
(6) Other permitted disclosure. The issuer may provide additional disclosure through a footnote to the table, through additional columns, or otherwise, describing the components of aggregate remuneration in such greater detail as is appropriate.
(b) Troposed remuneration.
(1) Briefly describe all remuneration payments proposed to be made in the future, pursuant to any existing plan or arrangement to the persons and groups specified in Item 7(a). As to defined benefit or actuarial plans with respect to which amounts are not included in the table, include a separate table showing the estimated annual benefits payable upon retirement to persons in specified remuneration and years of service classifications.
(2) Information need not be furnished with respect to any group life, health, hospitalization, or medical reimbursement plans which do not discriminate in favor of officers or directors of the issuer and which are available generally to all salaried employees.
(c) Remuneration of directors.
Describe any standard or special arrangeme stating amounts, by which directors of the issuer are compensated for services as a director.
(d) Options, warrants, or rights.
All directors and officers
Name Name
Name as a group
Title of Securities
Granted
--19-- to date:
Number
of shares
..... .....
..... .....
Average
per share
option price
$.... $....
$.... $....
Exercised
--19-- to date:
Number
of shares
..... .....
..... .....
Aggregate
option price
of
options excercised
$.... $....
$.... $....
Aggregate
market value
of
shares on date
options
exercised
$.... $....
$.... $....
Sales --19--
to date:
Number
of share
..... .....
..... .....
Unexercised
at 19__:
Number
of shares
..... .....
..... .....
Average
per share
option
price
$.... $....
$.... $....
In addition,
during the period employees were granted options for....shares at an average
price per share of $.....
___________________
**Sales by directors and officers who exercised options during the period 19___ to date.
Instructions (1) All figures should be adjusted, where applicable, in accordance with the terms of the options to reflect stock splits and to give effect to share dividends.
(2) 1. Other tabular presentations are acceptable if they include the necessarv data. Tabular presentation may not be needed if only a very few options have been granted,
(3) (i) Where the total market value on the granting dates of the securities called for by all options granted during the period specified does not exceed $10,000 for any officer or director named in answer to Item 7(a), or $40,000 for all officers and directors as a group, this Item need not be answered with respect to options granted to such person or group. (ii) Where the total market value on the dates of purchase of all securities purchased through the exercise of options during the period specified does not exceed $10,000 for any such person or $40,000 for such group, this Item need not be answered with respect to options exercised by such person or group. (Iii) Where the total market value as of the latest practicable date of the securities called for by all options held at such time does not exceed $10,000 for any such person or $40,000 for such group, this Item need not be answered with respect to options held as of the specified date by such person or group.
2. The term "options" as used in this paragraph (d) includes all options, warrants or rights, other than those issued to security holders as such on a pro rata basis. Where the average option price per share is called for, the weighted average price per share shall be given.
3. The extension, regranting or material amendment of options shall be deemed the granting of options within the meaning of this paragraph.
4. If the options relate to more than one class of securities, the information shall be given separately for each such class.
(e) Indebtedness of management.
(1) State as to each of the following persons who was indebted to the issuer or its subsidiaries at any time since the beginning of the last fiscal year of the registrant, (i) the largest aggregate amount of indebtedness outstanding at any time during such period, (ii) the nature of the indebtedness outstanding and the transaction in which it was incurred, (iii) the amount thereof outstanding as of the latest practicable date, and (iv) the rate of interest paid or charged thereon:
(a) Each director or officer of the issuer;
(b) Each nominee for election as a director; and
(c) Each associate of any such director, officer or nominee.
(2) This subparagraph (e) does not apply to: (a) any person whose aggregate indebtedness did not exceed $10,000 or 1 percent of the issuer's total assets, whichever is less, at any time during the period specified or (b) indebtedness under an insurance policy.
(f) Transactions with management.
Describe briefly any transaction since the beginning of the issuer's last fiscal year or any presently proposed transactions, to which the issuer or any of its subsidiaries was or is to be a party, in which any of the following persons had or is to have a direct or indirect material interest, naming such person and stating his relationship to the issuer, the nature of his interest in the transaction and, where practicable, the amount of such interest.
(a) Any director or officer of the issuer;
(b) Any nominee for election as a director;
(c) Any security holder who is known to the issuer to own of record or beneficially-more than ten percent of any class of issuer's voting securities; and
(d) Any relative or spouse of any of the foregoing persons, or any relative of such spouse, who has the same home as such person or who is a director or officer of any parent or subsidiary of the issuer.
(2) Also, describe briefly any material legal proceedings to which any such person is a party adverse to the issuer or any of its subsidiaries or has a material interest adverse to the issuer or any of its subsidiaries.
(3) No information need be given in response to this Item 7(f) as to any remuneration or other transaction reported in response to Item 7(a), (b), (c), (d) or (e), or as to any transaction with respect to which information may be omitted pursuant to these Items.
(4) No information need be given in answer to this Item 7(f) as to any transaction where:
(a) The rates or charges involved in the transaction are determined by competitive bids, or at rates or charges fixed in conformity with law or governnental authority:
(b) The transaction involves services as a bank depository of funds, transfer agent, registrar, trustee under a trust indenture, or similar services.
(c) The amount involved in the transaction or series of similar transactions, including all periodic installments in the case of any lease or other agreement providing for periodic payments or installments, does not exceed $40,000; or
(d) The interest of the specified person arises solely from the ownership of securities of the issuer and the specified person receives no extra or special benefit not shared on a pro rata basis by all holders of securities of the class.
(5) It
should be noted that this item calls for disclosure of indirect, as well
as direct, material interests in transactions. A person who has a position
or relationship with a firm, corporation,
or other
entity, which engages in a transaction with the issuer, or its subsidiaries
may have an indirect interest in such transaction by reason of such position
or relationship. However, a person shall be deemed not to have a material
indirect interest in a transaction within the meaning of this Item 7(f)
where:
(a) the interest arises only (i) from such person's position as a director of another corporation or organization (other than a partnership) which is a party to the transaction, or (ii) from the direct or indirect ownership by such person and all other persons specified in Item 7(f) of less than a 10 percent equity interest in another person (other than a partnership) which is a party to the transaction, or (iii) from both such position and ownership;
(b) the interest arises only from such person's position as a limited partner in a partnership in which he and all other persons specified in Item 7(f) had an interest of less than 10 percent; or
(C) the interest of such person arises solely from the holding of an equity interest (including a limited partnership interest but excluding a general partnership interest) or a creditor interest in another person which is a party to the transaction with the issuer or any of its subsidiaries and the transaction is not -material to such other person,
Instructions.
1. In describing any transaction involving the purchase or sale of assets by or to the issuer or any of its subsidiaries, otherwise than in the ordinary course of business, state the cost of the assets to the purchaser and, if acquired by the seller within two years prior to the transaction, the cost thereof to the seller. Indicate the principle followed in determining the issuer"s purchase or sale price and the name of the person making such determination.
2. Information shall be furnished in answer to this Item with respect to transactions not excluded above which involve remuneration from the issuer or its subsidiaries, directly or indirectly, to any of the specified persons for services in any capacity unless the interest of such persons arises solely from the ownership individually and in the aggregate of less than 10% of any class of equity securities of another corporation furnishing the services to the issuer or its subsidiaries.
(g) Transactions with pension or similar plans. (1) Describe briefly any transactions since the beginning of the issuer's last fiscal year, or any presently proposed transactions, to which any pension, retirement, savings or similar plan provided by the issuer, or any of its parents or subsidiaries was or is to be a party, in which any of the persons specified in Item 7(f) or the issuer or any of its subsidiaries had or is to have a direct or indirect material interest naming such person and stating his relationship to the issuer, the nature of his interest in the transaction and, where practicable, the amount of such interest.
(2) No information need be given in answer to paragraph (g) with respect to:
(a)payments to the plan, or payments to beneficiaries, pursuant to the terms of the plan;
(b)payment of remuneration for services not in exces-s of 5 percent of the aggregate remuneration received by the specified person during the iss-uer's last fiscal year from the issuer and its subsidiaries; or
(c) any interest of the issuer or any of its subsidiaries which arises solely from its general interest in the success of the plan.
Instructions. 1. Subparagraph 3 to Item 7(f) shall apply to this Item 7(g),
2. without limiting the general meaning of the term "transaction", there shall be included in answer to this,item any remuneration received or any loans received or outstanding during the period, or proposed to be received.
Item 8. Matters Related to Accounting
If the solicitation is made on behalf of the issuer and relates to an annual meeting of security holders at which directors are to be elected, or financial statements are included, furnish the following information:
(a) If the issuer's financial statements are not certified by independent public or certified accountants, so state.
(b) if the Board of Directors has no audit or similar committee, so state.
(c) If the issuer's financial statements are certified by independent public or certified accountants, so state and provide the following information:
(1) The name of the principal accountant selected or being recommended shareholders for election, approval or ratification for the current year. If no accountant has been elected or recommended, so state and briefly describe the reason therefor.
(2) The name of the principal accountant for the fiscal year most recently completed if different from the accountant selected or recommended for the current year or if no accountant has been elected or recommended for the current year.
(3) If a change or changes in accountants have taken place since the date of the proxy statement for the most recent annual meeting of shareholders, so state, and if in connection with such change(s) a material disagreement in connection with financial disclosure between the accountant and issuer has occurred, the disagreement shall be described. Prior to filing the preliminary proxy materials with the Commissioner which contains or amends such description, the issuer shall furnish the description of the disagreement to any accountant with whom the disagreement has occurred. If that accountant believes that the description of the disagreement is incorrect or incomplete, he may include a brief statement, not to exceed 200 words, in the proxy statement presenting his view of the disagreement. This statement shall be submitted to the issuer within ten business days of the date the accountant receives the issuer's description.
(4) The
proxy statement shall indicate whether or not representatives of the principal
accountants for the current year and for the most recently completed fiscal
year are expected to be present at the
stockholders'
meeting with the opportunity to make a statement if they desire to do so
and whether or not such representatives are expected to be available to
respond to appropriate questions.
(5) If any change in accountants has taken place since the date of the proxy statement for the most recent annual meeting of shareholders, state whether such change was recommended or approved by:
(d) For
the fiscal year most recently completed, describe each professional service
provided by the principal accountant and state the percentage relationship
which the aggregate of the fees for all nonaudit services bear to the audit
fees, and, except as provided below, state the percentage
relationship
which the fee for each nonaudit service bears to the audit fees. Indicate
whether, before each professional service provided by the principal accountant
was rendered, it was approved by, and the
possible
effect on the independence of the accountant was considered by, (1) any
audit or similar committee of the Board of Directors and, (2) for any service
not approved by an audit or similar committee, the Board of Directors.
Instructions 1. For purposes of this subsection, all fees for services provided in connection with the audit function (e.g. reviews of quarterly reports) may be computed as part of the audit fees. Indicate which ser-vices are reflected in the audit fees computation.
2. If the fee for any nonaudit service is less than 3 percent of the audit fees, the percentage relationship need not to be disclosed.
3. Each service should be specifically described. Broad general categories such as "tax matters" or "management advisory services" are not sufficiently specific.
4. Discribe the circumstances and give details of any services provided by the issuer's independent accountant during the latest fiscal year that were furnished at rates or terms that were not customary.
5. Desribe any existing direct or indirect understanding or agreement that places a limit on current or future years' audit fees, including fee arrangements that provide fixed limits on fees that are not subject to reconsideration if unexpected issues involving accounting or auditing are encountered. Disclosure of fee estimates is not required.
Item 9. Bonus, Profit Sharing and Other Remuneration Plans: Pension and Retirement Plans
If action is to be taken with respect to any bonus, profit sharing or other remun6ration plan or any pension or retirement plan, furnish the following information.
(a) Describe briefly the material features of the plan, identify each class persons who will participate therein, indicate the approximate number of persons in each such class and state the basis of such participation.
(b) Furnish such information, in addition to that required by this item and Item 7, as may be necessary to describe adequately the provisions already made pursuant to all bonus, profit sharing, pension retirement, stock option, stock purchase, deferred compensation, or other remuneration or incentive plans, now in effect or in effect within the past five years, for (i) each director or officer named in answer to Item 7(a) who may participate in the plan to be acted upon; (1i) all present directors and officers of the issuer as a group, if any director or officer may participate in the plan, and (iii) all employees, if employees may participate in the plan.
(c) If the plan to be acted upon can be amended otherwise than by a-vote of stockholders, to increase the cost thereof to the issuer or to alter the allocation of the benefits as between the directors and officers on the one hand and employees on the other, state the nature of the amendments which can be so made.
(d) With regard to any bonus, profit sharing or other remuneration plan, on which action is to be taken, furnish the following information.
(1) State separately the amounts which would have been distributable under the plan during the last fiscal year of the issuer (1) to directors and officers and (2) to employees if the plan had been in effect.
(2) State the name and position with the issuer of each person specified in Item 7(a), who will participate in the plan and the amount which each such person would have received under the plan for the last fiscal year of the issuer if the plan had been in effect.
(e) With regard to any pension or retirement plan on which action is to be taken, furnish the following information:
(1) State (a) the approximate total amount necessary to fund the plan with respect to past services, the period over which such amount is to be paid and the estimated annual payments necessary to pay the total amount over such period, (b) the estimated annual payment be made with respect to current services and (c) the amount of such annual payments to be made for the benefit of (i) directors and (ii) employees.
(2) State (a) the name and position with the issuer of each person specified in Item 7(a) who will be entitled to participate in the plan, (b) the amount which would have been paid or set aside by the issuer and its subsidiaries for the benefit of such person for the last fiscal year of the issuer if the plan had been in effect, and (c) the amount of the annual benefits estimated to be payable to such person in the event of retirement at normal retirement date.
Instructions. 1. If action is to be taken with respect to the amendment or modification of an existing plan, the item shall be answered with respect to the plan as proposed to be amended or modified and shall indicate any material differences from existing plan.
2. The following instructions shall apply to paragraph (b):
(a) Information need only be given with respect to benefits received or set aside within the past five years.
(b) Information need not be included as to payments-made for, or benefits to be received from, group life or accident insurance, group hospitalization or similar group payments or benefits.
(c) If
action is to be taken with respect to any plan in which directors or officers
may participate, the information called for by Item 7(d) and shall be furnished
for the last five fiscal years of the issuer and any period subsequent
to the end of the latest such fiscal year, in aggregate amounts
for the entire period for each such person and group. If any named person,
or any other director or officer, purchased securities through the exercise
of options during such period, state the aggregate amount of securities
of that
class sold during the period by such named person and by such named person
and such other directors and officers as a group. The information called
for by this Instruction is in lieu of the information since the beginning
of the issuer's last fiscal year called for by Item 7(d). If employees
may participate in the plan to be acted upon, state the aggregate amount
of securities called for by all options granted to employees during the
five year period and, if the options were other than "restricted" or liqualified"
stock options or options granted pursuant to an employee stock purchase
plan", as the quoted terms are defined in section 422 through 424 of the
Internal Revenue Code, state that fact and the weighted average option
price per share. The information called for by this instruction may be
furnished in the form of the table set forth in Item 7(d).
3. If the
plan to be acted upon is set forth in a written 'document, three copies
thereof shall be filed with the Commissioner at the time preliminary copies
of the proxy statement and form of proxy are filed.
The information
called for by subparagraph (e)(1)(c) or (e)(2)(b) of this Item 7 need not
be given as to payments made on an actuarial basis pursuant to any group
pension plan which provides for fixed benefits in the event of retirement
at a specified age or after a specified number of years of service.